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I have a rule: if an e-mail discussion drags on for paragraphs and paragraphs, I pick up the phone instead.
Another way to keep your inbox clean is to archive all messages at the beginning of the year. Who said that you can’t do the same in the summer? Tap or click for a quick and easy fix to get a clean slate.
I recommend a smart email trick for every homeowner: Set up an email address just for your home. Tap or click to see why it’s so helpful.
If you’re tired of wasting time endlessly searching or scrolling through your inbox, it’s time to up your email game. Every Gmail user should do this.
PRIVACY TIP: 5 WAYS YOU SHOULD BE STOP
How to use Gmail filters
Think of filters as an alternative to folders in Gmail. Use them to flag messages, archive, delete, flag or auto-forward mail.
If you’re the victim of endless spam and other annoying messages, this is the perfect way to beat the spammers. You’ll get rid of spam passing through the spam filter with the right filters.
RELATED: 5 Hidden Google Assistant Tricks You’ll Use All the Time
Filters are also useful to move everything from, say, your aunt who never stops submitting articles to one specific location. Or filter messages from your HOA to easily find what you need.
There are several ways to set up filters in Gmail. One straight from your inbox.
Strike Show search options icon in the search bar at the top. (Looks like three lines with a slash through it.) The filter menu immediately opens, allowing you to create a filter with any of these options:
Sender and recipient (if you have multiple addresses)
Keywords in the body of the email
Date sent or received
Is there an attachment in the email
Enter search criteria. To make sure your search is working properly, see which emails are displayed by clicking Search. If everything looks good, click “Create Filter” at the bottom of the search box.
When you create a filter, only new messages will be affected. Another thing to keep in mind is that when someone replies to a post you’ve filtered, the reply will only be filtered if it matches the same search criteria.
GET SMART: Gmail Tips and Tricks: 10 Hidden Settings and Features to Try
How to create a Gmail filter in a message
Another way to create a filter is from an email you’ve already received. Here’s how:
Verify checkbox next to the desired email address and click More (this is a three-dot menu).
Click Filter such messages.
Enter additional filter criteria.
Click Create filter.
How to change or remove Gmail filters
If you don’t like the filter you’ve configured, you can edit or delete it. Here’s how:
In the upper right corner, click Settings (gear icon) > View all settings.
Click Filters and blocked addresses.
Find the filter you want to change.
Click Edit change it or Delete to remove the filter. If you are editing a filter, click Continue when you’re done editing.
Click Update filter or GOOD.
Pro Tip: Gmail Filter Ideas
What is the best way to use Google filters? Apart from what I mentioned above, here are a few to consider.
Prioritize messages from your most important colleagues.
Keep receipts, invoices and payment confirmations in one place.
Automatically mark important things for archiving – order numbers, tracking numbers and other data that can be referenced later.
Forward messages automatically or automatically reply to specific messages with a pre-written template.
Send less important or annoying messages to one place so you can read them at your leisure instead of leaving them in your inbox.
Most likely, your mailbox has been exhausted. Filters are one of the best solutions for productivity and peace of mind.
Develop your technical skills. Click the link below for my latest podcast.
HACKERS NEED GOOGLE ACCOUNTS; GIVE THIS SECURITY CHECK NOW
PODCAST SELECTION: Rest in Peace Robotic Calls, No More Nudity, FTC Against Fake Reviews
Listen to the latest tech news in just 30 minutes. Liars swear that the product works, and then it breaks when you use it. No returns! The Federal Trade Commission (FTC) will make your life easier by penalizing companies that cheat you in this way. Also, passwords are dead and the new online dating trend will save you from the horror of random nudes. And the reason you don’t get those annoying robot warranty calls anymore.
Find my “Kim Komando Today” podcast on Apple, Google Podcasts, Spotify, or your favorite podcast player.
Just look up my last name “Commando”.
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Find out about all the latest technologies at The Kim Commando Show, the nation’s largest weekend radio talk show. Kim takes calls and gives advice on today’s digital lifestyle, from smartphones and tablets to online privacy and data breaches. Her daily tips, free newsletters and more can be found on her website at Komando.com.
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